![]() Regarding your last statement that “users should have Auto Archive dump their stored emails into the Personal Folders File”, all of you emails ARE already stored in the Personal Files Folder. ![]() If you don’t want to archive, then you will have to manually keep your mailbox below the limit by compacting every so often and deleting items which you no longer want. If you are a packrat (like me) and want to save older information without deleting it, you will archive. It is stored in a completely separate file, and I don’t believe that there is a file size limit (unless you are storing your archives on an Exchange Server).īasically, you have two choices. As I said previously, the archive folder will appear in the navigation pane and you can still access all of the information stored there. Archiving old data which you still want to keep MOVES the data to the archive folder and reduces the size of your mailbox so that it stays under the 2 GB limit. When your personal folders file (Outlook.pst) approaches the 2 GB limit, you will start receiving error messages and your mailbox will simply stop accepting new data. It is NOT redundant to have both a Personal Folders File and an Archive file. First, the whole purpose of archiving is to control the size of your mailbox and keep it below the 2 GB limit.Īrchiving is a manual operation (File>Archive) and Auto Archiving is an automatic operation dependent upon the parameters and schedule that you have set. OK, maybe I’m not quite sure what you are asking, but I’ll take a stab.
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